menu
Tech blog, musings & updates from Intelligent Decisioning
Want to work with Intelligent Decisioning? That’s great, let’s talk

Category Archives: Office 365

5 Ways Office 365 Can Save Your Organisation Money Right Now

Share socially -

Get started today with a FREE no obligation Office 365 Trial.

Microsoft Office 365 for Business comes with a whole host of benefits to many organisations of any size around the world. However, when it comes to making decisions it can be difficult to see straight away the “quick-wins” that could tempt you or your decision makers to take the plunge.

There is already a lot of excellent material on the Internet demonstrating all the features that Microsoft Office 365 for Business can provide, but here is a run down of the immediate benefits you can achieve by signing up.

Reduced infrastructure costs

Arguably one of the biggest selling points of Microsoft Office 365 for Business is that you can get access to all of the incredible productivity features as soon as your tenancy has been created, without any extra outlay for more infrastructure in your organisation.

For example, if you wanted to install a collaboration platform such as SharePoint, traditionally you would need at least 3 high-powered servers, licenses for each user accessing the environment, and to manage your data (backups, database maintenance etc). And then you have costs for your data centre footprint which includes electricity costs, cooling, hardware failures and end-of-life disposal. A lot of small things can up to a large total cost of ownership.

If you maintain a server on-premises for email currently, you will be able to migrate your accounts to Exchange Online and decommission your on-premises servers.

With Office 365 and SharePoint Online, all of this is taken care for you, for the cost of your user subscriptions only.

Simple, subscription-based licensing

Managing your user subscriptions and licenses is now made a lot simpler thanks to the Admin Centre. This gives you a single place to monitor how many user licenses you have purchased, how many you’ve assigned, and what your monthly cost is.

O365Subs

Click here to see how the different Microsoft Office 365 plans compare for cost.

Improved communications tools

Office 365 for Business includes powerful communication tools such as Skype for Business, which is a voice and video conferencing tool. With this you can telecommute with ease, arrange meetings with voice and video and send these to people outside your organisation, who will join the meeting using Skype for Business (if they are also users of Office 365), or using the web-based client.

O365SkypeForBiz
This lets you make dramatic cuts to your travel costs for meetings and presentations, allowing you to deliver to your customers regardless of where you (or they) are!

Click here to read more about Skype for Business’s web conferencing capabilities.

Secure online storage

All of your data is securely stored in Microsoft data centres which are geographically local to your part of the world. The infrastructure is maintained by Microsoft and therefore is regularly kept up to date with the latest security updates and virus scanning capabilities. Backups and data redundancy are all taken care of for you without the need for any extra personnel or hardware. Office 365 also complies with the EU Privacy Law so you can ensure your data is safe.

O365OneDriveForBiz

The Office 365 Trust Centre has a wealth of information regarding your data security as a Microsoft Office 365 customer.

Access to your data anywhere, on any device

To be able to access Email, Documents, Tasks and even Skype for Business, all you need is an internet connection and a device with a supported browser. Click here to see the system requirements for Office 365 for Business.O365Mobile

Because Microsoft manages data security and integrity (leaving it to you to decide and manage who can see what), Office 365 allows you the freedom to implement a “Bring Your Own Device” strategy, allowing your users to use any phone or tablet device to access their data.

As you can see, your organisation can start reducing costs almost immediately by switching over to Microsoft Office 365 for Business.

Get started today with a FREE no obligation Office 365 Trial.

How to create an exportable Script Editor web part in Office 365

Share socially -

The Script Editor web part is one of my favourite tools in my SharePoint development kit as it enables developers and designers to be able to inject HTML, JavaScript and CSS into any SharePoint page without having to open SharePoint Designer.

Great, but… there is a drawback, and a quite annoying one at that… you cannot export a default Script Editor web part.

No way, no export!
No way, no export!

Why is that annoying? Exporting web parts is the easiest way to replicate the functionality configured inside them in SharePoint. You can take your exported web part, store it in your Site Collection Web Part Gallery and reuse it using the Add Web Part button on the SharePoint Ribbon.

However, there is a very simple update you can make to change this and create your own version of the Script Editor that you can export by default.

Add a Script Editor to a web part zone and click the Edit Web Part command from the web part menu. This will open the Web Part Properties pane.

On the properties pane, expand the Advanced section. You will see that there is a field to set the Export Mode of the web part, change this to Export All. This will enable the Export command on the web part menu, which will allow you to save the web part locally to your desktop.

advancedproperties
Export All the things!

After saving the web part locally, rename the file to “ExportableMSScriptEditor.webpart”. You can save this back to you SharePoint site for it be reused by uploading it to your Web Part Gallery.

Go to your site and click the Settings cog to access the Site Settings page, from here you can access the Web Part Gallery under the Web Designer Galleries heading.

Upload your new web part file into the Web Part Gallery using the Ribbon, on the Files tab click the Upload Document button and select the file when promoted by the “Add a web part” dialog box.

Once uploaded, you will be asked to confirm or alter the file name, title, description and group of the web part.

Once that is complete and your new web part is showing in the Web Part Gallery, you can now add this to your page via the Ribbon.

Edit the page, got to the Ribbon and select the Insert tab, click the Web Part button to open the Web Part Picker to find and select your web part to then add to the page.

View the web part in the Web Part Picker
View the web part in the Web Part Picker
It lives!!
It lives!!

You will now be able to Export the web part from the web part menu.

Now that you can use your own version of the Script Editor web part you can create web part functionality and easily export them for further reuse or simply for a quick backup, just in case someone changes and breaks it.

Here is an example of a web part that used the Exportable Script Editor web part as a starting point to display a simple list of links.

usefullinks

 

 

 

I hope you’ve found this little trick helpful and thank you for reading 😀