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Category Archives: Microsoft

top 5 advantages of an intranet

Top 5 Advantages of an Intranet

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The workplace has evolved dramatically over the years, with more and more businesses shifting to a work from home type culture. 

In a world where employees now work remotely, it’s important to have a tool to keep your company connected. 

Whether you’re looking for a way to drive productivity or manage important projects, knowing the (many) advantages of an intranet will help you decide whether an intranet such as Mercury or Modern Intranet is the right choice for you business.

In this blog post, we have put together 5 reasons why implementing an intranet would be beneficial to your business.

In this article we cover;

1) Information sharing

2) Document management

3) Employee collaboration

4) Business transparency

5) Mobile optimisation

If you want to find out more about the advantages of an intranet continue reading below.

Top 5 advantages of an intranet

1) Easily share information

Many businesses use email as their primary tool for information sharing. But did you know that an average person sends and receives 126 business emails per day? That’s a lot of information to open and read.

Implementing an intranet can reduce email and provide a platform to share important company information, enabling direct, clear communication between employees and management. 

Through the benefit of your intranet, you can crowdsource information and make better strategic decisions regarding your organisation.

2) Manage documents

No matter where you work, most businesses have a lot of information. This is likely to be accessible across multiple locations including, Dropbox, email, Google Drive etc. making it extremely tedious trying to find information, especially when you’re in a rush! 

An intranet can provide a central location for all of your documents to be stored, making it easier for your employees to find what they need. 

3) Encourage employee collaboration

Intranets like Mercury and Modern Intranet incorporate an instant messaging feature where employees can directly generate easy and immediate conversation. The benefits of this feature can be tenfold; create group chats, share photos and videos, enjoy social features such as emojis and communicate with colleagues in a centralised location. Through quick and collaborative capabilities, the workday can be optimised by eliminating unnecessary meetings and video calls. 

4) Increase transparency

In various studies, employees indicate that company transparency was the number-one factor in determining workplace happiness. 

In order to create transparency, you need to create a space where employees feel comfortable sharing thoughts and opinions. 

Intranets provide valuable tools that improve productivity and communication collaboratively. Direct chat options, blogs, task management, and notifications are some of the features that can be used to increase transparency in the workplace. 

5) Mobile friendly

When you need to quickly access information outside of the office, you will need to be able to access important information and documents on your phone. 

Intranets like Modern Intranet and Mercury are mobile friendly, which means they can be accessed on mobile, desktop and tablet. 

Receive work notifications on your phone and access important information on the go. All that is required is a mobile device and an internet connection.  

Ready to install your new intranet? 

There you have it! 5 reasons why an intranet could benefit your business.

We hope you enjoyed this blog post! If you think an intranet could benefit your organisation get in touch with us to speak to one of our specialists about our range of intranet solutions.

Alternatively, give us a call +44 845 643 9726 or email info@id-live.com.

5 Ways Office 365 Can Save Your Organisation Money Right Now

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Microsoft Office 365 for Business comes with a whole host of benefits to many organisations of any size around the world. However, when it comes to making decisions it can be difficult to see straight away the “quick-wins” that could tempt you or your decision makers to take the plunge.

There is already a lot of excellent material on the Internet demonstrating all the features that Microsoft Office 365 for Business can provide, but here is a run down of the immediate benefits you can achieve by signing up.

Reduced infrastructure costs

Arguably one of the biggest selling points of Microsoft Office 365 for Business is that you can get access to all of the incredible productivity features as soon as your tenancy has been created, without any extra outlay for more infrastructure in your organisation.

For example, if you wanted to install a collaboration platform such as SharePoint, traditionally you would need at least 3 high-powered servers, licenses for each user accessing the environment, and to manage your data (backups, database maintenance etc). And then you have costs for your data centre footprint which includes electricity costs, cooling, hardware failures and end-of-life disposal. A lot of small things can up to a large total cost of ownership.

If you maintain a server on-premises for email currently, you will be able to migrate your accounts to Exchange Online and decommission your on-premises servers.

With Office 365 and SharePoint Online, all of this is taken care for you, for the cost of your user subscriptions only.

Simple, subscription-based licensing

Managing your user subscriptions and licenses is now made a lot simpler thanks to the Admin Centre. This gives you a single place to monitor how many user licenses you have purchased, how many you’ve assigned, and what your monthly cost is.

O365Subs

Which Microsoft Office 365 plan is right for your business?

Improved communications tools

Office 365 for Business includes powerful communication tools such as Skype for Business, which is a voice and video conferencing tool. With this you can telecommute with ease, arrange meetings with voice and video and send these to people outside your organisation, who will join the meeting using Skype for Business (if they are also users of Office 365), or with the web-based client.

O365SkypeForBiz
This lets you make dramatic cuts to your travel costs for meetings and presentations, allowing you to deliver to your customers regardless of where you (or they) are!

Read more about Skype for Business’s web conferencing capabilities.

Secure online storage

All of your data is securely stored in Microsoft data centres which are geographically local to your part of the world. The infrastructure is maintained by Microsoft and therefore is regularly kept up to date with the latest security updates and virus scanning capabilities. Backups and data redundancy are all taken care of for you without the need for any extra personnel or hardware. Office 365 also complies with the EU Privacy Law so you can ensure your data is safe.

O365OneDriveForBiz

The Office 365 Trust Centre has a wealth of information regarding your data security as a Microsoft Office 365 customer.

Access to your data anywhere, on any device

To be able to access Email, Documents, Tasks and even Skype for Business, all you need is an internet connection and a device with a supported browser. Here’s more on the system requirements for Office 365 for Business.O365Mobile

Because Microsoft manages data security and integrity (leaving it to you to decide and manage who can see what), Office 365 allows you the freedom to implement a “Bring Your Own Device” strategy, allowing your users to use any phone or tablet device to access their data.

As you can see, your organisation can start reducing costs almost immediately by switching over to Microsoft Office 365 for Business.

Get started today with a FREE no obligation Office 365 Trial.