Boost Your Productivity with Microsoft 365: 8 Top Tips

In today’s fast-paced business environment, maximising productivity is crucial to stay ahead of the competition. Fortunately, Microsoft 365 offers a comprehensive suite of powerful tools and features that can supercharge your efficiency and streamline your workflow. In this blog post, we will give you our top productivity tips for harnessing the full potential of Microsoft 365.

  1. Seamless File Management:

Microsoft’s cloud-based storage solution allows you to access your files from anywhere, on any device. By storing and organising your files, you can easily collaborate with team members, share files securely, and ensure that you always have the latest version at your fingertips.

  1. Leverage Outlook for Effective Email Management:

Email overload can hinder productivity. Take advantage of Outlook’s features such as Focused Inbox, Rules, and Quick Steps to prioritise important messages, automate repetitive tasks, and maintain a clutter-free inbox. Additionally, use the Calendar feature to schedule and manage your meetings efficiently.

  1. Streamline Collaboration with Microsoft Teams:

Microsoft Teams revolutionises communication and collaboration within organisations. Use this powerful tool to host virtual meetings, chat with colleagues, share files, and collaborate on projects in real-time. Take advantage of features like channels, @mentions, and file sharing to enhance teamwork and boost productivity.

  1. Harness the Power of Planner:

Microsoft Planner is a valuable project management tool that allows you to create and assign tasks, set due dates, track progress, and collaborate with your team. By visualising and organising your projects in Planner, you can stay on top of deadlines, delegate tasks effectively, and ensure project success.

  1. Automate Repetitive Tasks with Power Automate:

Power Automate (formerly Microsoft Flow) enables you to automate time-consuming and repetitive tasks across different Microsoft 365 apps. By creating workflows and triggers, you can save precious time and energy, improve accuracy, and focus on more strategic activities.

  1. Boost Collaboration with SharePoint:

SharePoint is a powerful content management and collaboration platform that promotes teamwork and information sharing. Create centralised document libraries, intranet sites, and team sites to collaborate seamlessly, store and manage documents securely, and foster a culture of knowledge sharing within your organisation.

  1. Stay Organised with Microsoft To Do:

Microsoft To Do is a simple yet effective task management app that helps you stay organised and focused. Create task lists, set reminders, and prioritise your work to ensure that you stay on top of your responsibilities. With To Do’s seamless integration with Outlook and Microsoft Teams, you can access your tasks across different platforms.

  1. Embrace Continuous Learning with Microsoft Learn:

Microsoft Learn offers a vast array of free training resources, tutorials, and certifications to enhance your Microsoft 365 skills. By regularly investing in your professional development, you can unlock new features, discover hidden gems, and become a proficient user of Microsoft 365, ultimately boosting your productivity.

As you strive to maximise productivity in today’s business landscape, Mercury Intranet is here to support your goals. With its powerful features and capabilities, Mercury Intranet can enhance collaboration, streamline workflows, and promote effective communication within your organisation. From seamless file management and task organisation to centralised knowledge sharing and project management, Mercury Intranet empowers your team to work efficiently and stay ahead of the competition.

To experience the benefits of Mercury Intranet firsthand, we invite you to schedule a free demonstration today. Contact us at 0845 643 9726 or visit to learn more about Mercury Intranet and docCentrum.