Top 5 benefits of document management systems

With many modern workplaces operating in a digital landscape, information has exponentially increased in size. 

Knowing how to manage and monitor all of that extra information can often be a challenge. 

That’s why it’s important to have a well designed document management system in place to help your organisation efficiently store, monitor and track important company files and information effectively.

In this blog post, we have put together the top 5 benefits of implementing a document management system in the workplace. 

The top 5 benefits of document management are; 

1) Reduced physical storage

2) Highly secure

3) Improved compliance

4) Easily find information

5) Enhanced collaboration

Top 5 benefits of document management systems

1) Reduced physical storage

With many businesses now opting from a work from home type culture, it’s important that employees can easily access information. 

Implementing a document management system means that your employees can effortlessly find and access important company files without having to take a trip to the office. 

The office space currently allocated to physical storage can be re-purposed, providing more space for employees, breakout areas etc.

Document management systems offer organisations the ability to work flexibly meaning employees can access information from anywhere in the world. 

2) Highly secure

In an age where everything is digital, it is important to have a system in place to securely store information.

Not having a secure system in place could place your company at risk of hacking and having personal and confidential information stolen. 

A document management system provides a secure file solution for storing, signing and sharing documents, keeping your important information safe from harm.

3) Improves compliance

Compliance is becoming an extremely important component of an organisation’s digital footprint, so it’s important to do all you can to ensure you’re meeting regulatory compliance in your company.

Implementing a digital workplace solution like docCentrum can help your organisation simplify the management of important organisational documents. 

Read our blog post on how docCentrum can help your company with regulatory compliance issues.  

4) Easily find information

In a world where people expect to receive everything on demand, being able to find information easily is an organisational necessity. Ignoring this need is a quick way to fall behind. 

According to PWC, 20% of business time is wasted due to employees being unable to quickly access the information they need because of poorly organised company data.  

A document management system can reduce the time spent looking for company files and data by allowing employees to instantly access important information at any time and any place! 

5) Enhanced employee collaboration

If you’re looking for a way to improve employee collaboration then look no further!

With document management systems, information sharing and collaboration can be improved by providing employees a better space to work and communicate. 

This is because document management systems provide a better workflow for users to quickly and easily share, access and work together on company information across departments and locations without compromising data security.

Ready to improve your organisation’s document management process?

A document management system can bring many benefits to your organisation and can be a valuable asset to your business.

Luckily for you, we have a fantastic product called docCentrum that has been developed to help your business simplify the management of important documents. 

For more information about how we can help your business, give us a call +44 845 643 ​9726 or fill out the contact form below to speak to one of our document management experts.  

Document management contact form

Fill out the form below to contact us about our document management solution docCentrum.

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