The Integral Role of Intranet in Employee Onboarding

The onboarding process is a critical phase in an employee’s journey, setting the tone for their future in the company. It’s where first impressions are made,   and foundations are built. With the digital transformation of workplaces, intranet solutions, particularly SharePoint Intranet, have become indispensable tools in making this experience as smooth and engaging as possible.

The Shift to Digital Onboarding

Gone are the days of paperwork-filled orientations. Today, businesses seek efficiency and engagement from the moment a new hire walks through the door. SharePoint Intranet serves as a centralised platform where all onboarding materials can be accessed, understood, and interacted with, fostering a sense of belonging from day one.

Centralised Information Access

A SharePoint Intranet portal can house all necessary onboarding documents, from HR policies to training modules. It allows new hires to easily navigate through the crucial first steps of their employment without feeling overwhelmed by the volume of new information.

Encouraging Engagement and Connection

Beyond document management, SharePoint Intranet encourages new employees to connect with their peers through social tools integrated into the platform. This social aspect of onboarding is vital, as it builds community ties and assimilates new hires into the company culture swiftly and organically.

Tailored Onboarding Experiences

Every role is unique, and so should be the onboarding process. SharePoint Intranet can be customised to deliver role-specific content, ensuring that from the get-go, employees receive relevant information that’s tailored to their specific job functions.

Tracking Progress and Providing Feedback

Feedback is a two-way street, especially in onboarding. SharePoint Intranet’s tracking capabilities allow HR managers to monitor the progress of new hires, while also providing a channel for these employees to voice their questions or concerns. This feedback loop is essential in creating a dynamic and responsive onboarding experience.

As the corporate world continues to embrace digital solutions, the role of intranet solutions like SharePoint Intranet in employee onboarding has become more pronounced. These platforms not only simplify the onboarding process but also enhance the overall experience for both the employee and the employer.

Intelligent Decisioning understands this nexus and offers expertise in tailoring SharePoint Intranet solutions to meet the nuanced needs of modern businesses, ensuring that the onboarding process is a launchpad for long-term engagement and success.

For companies looking to elevate their onboarding process and employee engagement, click here to book a free demo.


Your SharePoint Intranet Questions, Answered by our Experts

SharePoint intranets can be complex, and we have had a lot of FAQs about it. That’s why we’ve compiled a curated guide addressing the most frequent inquiries to help you know where to start if you are looking for an intranet solution.

1. How to enhance internal communication in a hybrid work environment?

In the evolving landscape of hybrid and remote work, your intranet should mirror the collaborative atmosphere of a traditional office. It’s a digital hub for productivity, collaboration, and access to vital resources. Integrating various communication channels like Outlook, Microsoft Teams, Yammer, or even QR codes can direct users to a central content repository. Read more on our blog.

2. How to know if our SharePoint Intranet is successful?

A successful intranet enables employees to excel, regardless of their location. It should facilitate seamless collaboration, provide personalised communication, and foster an environment of innovation and internal feedback. All employees should be able to communicate seamlessly and work on projects together, without being physically in the same room. Find out more by booking a demo with us!

3. How to plan and launch an intranet?

Launching an intranet should be a positive experience for everyone involved. We advocate for a multi-faceted approach, focusing on intranet objectives, change management, and content strategy. Our approach to implementing an intranet for you is very customer focused and we make sure that the needs of your organisation are met. Read more about our approach to plan and launch an intranet for a client here.

4. How to create a SharePoint intranet portal?

You can opt for an out-of-the-box solution or a custom-built SharePoint intranet. Each has its benefits and considerations, which we explore thoroughly with our clients to help them make the best choice for their organisation. From custom branding to features, everything is possible. The end goal is to facilitate collaboration and communication, easing the sharing of documents and improving employee engagement.

5. How to boost employee engagement on the intranet?

Driving traffic to your intranet involves engaging content, accessibility, and relevance. Ensure your intranet is user-friendly across devices, consistently updated, and aligned with your organisation’s needs. For more detailed tactics, read our blog on employee engagement here.

We are here to simplify your SharePoint intranet journey. We’re committed to providing clear answers that help you enhance communication, create engaging content, and analyse performance to make your intranet a lively and productive space.

Book a free demo today!

Contact us at 0845 643 9726 or visit to learn more about Mercury Intranet and docCentrum.


Employee Communications: A Vital Business Tool

In today’s corporate landscape, effective communication is crucial for organisation success. Recent research indicates that a staggering 86% of executives attribute workplace failures to inadequate communication and lack of collaboration. This blog will discuss why improving communication should top your priority list and offer insights on how to achieve this goal.

Employee communication is more than mere conversations; it’s the core of worker engagement, corporate culture, team productivity, and more.

  • Motivation: In the age of remote work, a streamlined communication platform is indispensable. It not only keeps employees informed about business happenings but also fosters connection among colleagues.
  • Engagement: Boosting employee engagement is paramount. Engaged employees tend to invest their best efforts, leading to increased productivity and ultimately, higher profitability.
  • Clarity: Maintaining alignment across teams is key to avoiding project delays and maintaining quality, safeguarding resources, and preserving your reputation.
  • Socialisation: Studies during the COVID-19 pandemic highlighted the importance of workplace socialisation. Encouraging social interaction among employees unlocks their full potential.
  • Collaboration: Collaboration is the lifeblood of any business, whether it’s internal teamwork or engaging with customers. Effective communication is the bridge that facilitates this collaboration.

Initiating Better Employee Communications can be efficiently delivered through using Mercury Intranet. This solution enhances employee communication and yields numerous benefits, such as unifying remote teams by providing accessible enterprise data that empowers remote workers and levels the playing field. It also eliminates information silos, breaking down data barriers to promote informed decision-making and improved client interactions. Furthermore, it enhances company culture by utilising modern communication tools that make work smarter and more efficient, leading to a more rewarding work environment. Additionally, during mergers and acquisitions, effective communication through the intranet fosters understanding and confidence among employees, ultimately improving overall morale.

Book a free demo today!

If you’re interested in learning more about our team empowerment initiatives or how they can benefit your business, don’t hesitate to contact us today. Book a FREE demo today or call 0845 643 9726.