When it comes to the word ‘intranet’ many of us are often left confused, especially when the word ‘SharePoint’ is chucked into the mix.  

To help clear this confusion, we have put together a list of Mercury intranet examples to showcase its capabilities and how it can benefit your business. 

In this article we will cover;

● Benefits of an intranet

● What an intranet should include

● Example of a good intranet

● Mercury intranet examples

Carry on reading below to learn more about Mercury intranets.

What are the benefits of an intranet?

Intranets have revolutionised the workplace, providing a virtual community where employees can exchange information, manage projects and communicate.

Intranets are a tool that many companies are adopting and are a great way to increase productivity in the workplace.

There are many benefits that an intranet can bring to your organisation including the top 5 that we have put together in our blog post.

But what should an intranet include?

In the following section we discuss the key components of a good intranet.

What should an intranet include?

An intranet should include features that connect employees, support their activities and provide a place where they can find essential company information.

Every intranet will be unique depending on its purpose, however, the essential elements that any intranet should include are; employee directory, news, communities and a communication feature. 

What is an example of a good intranet?

Examples of intranets can come in many shapes and forms. 

However, an example of a good intranet should be one that enables two way communication, keeps employees engaged and provides a “one stop shop” for everything your employees need throughout their working day.

To showcase the benefits that an intranet can bring to your organisation, we have included some great examples of Mercury intranets. 

Intranet Examples: Mercury Intranet

Mercury is a modern easy to use intranet that sits within your Microsoft SharePoint online which is part of your Microsoft Office 365 environment.

Over the years, Mercury intranet has helped many businesses grow and adapt to a modern way of working and has enhanced employee collaboration and communication within the workplace. 

But without much knowledge or exposure to intranets, it is probably hard to picture what an intranet looks like and how it can be used to optimise your business. 

Luckily for you, we have compiled a list of Mercury intranet examples so that you can see how a Mercury intranet, based in SharePoint Online, can benefit your business. 

Home Page

One of the most important attributes of any intranet is it’s homepage, and it’s important to understand how this can work to optimise the workplace. 

Once you recognise the power of an intranet homepage, you will begin to learn how many uses you will find for it. 

Our Mercury intranet has been developed with key intranet features in mind, and provides attributes which aim to enhance collaboration and communication. These include; people directory, news & updates, multi-step wizard, calendar and much more! 

There is no ‘one size fits all’ approach when it comes to an intranet, that’s why Mercury lets you customise your intranet to suit your business and pick features that you wish to incorporate.  

People Directory

The people directory is another important and frequently used feature of every intranet. It’s an essential tool that is used by organisations to connect employees across the business and to encourage teams to work in a more collaborative way.  

As people are the most essential asset in any organisation, it’s important to supply them with the correct tools to help them work better (and smarter). 

Mercury intranet allows employees to do just that with its people directory feature which helps staff easily locate, connect and collaborate with employees across the business.

News & Updates

The effects of poor communication can be costly to a business and is often the result of an inability to communicate company values to a team.

Sharing company news is an essential part of maintaining employee engagement and should be used as a way to keep your employees on the same page about your business. 

The Mercury news & updates feature allows your business to bring corporate, departmental and function news to the centre of your intranet so that your employees never miss an update!

Document Center

To increase communication and collaboration, information needs to be managed efficiently. 

That’s why Mercury intranet can be integrated with our additional product docCentrum. 

docCentrum has a built in, fully secured, document management capability built upon SharePoint online and SharePoint On-Premises, and allows the standardisation of document creation, storage, retention and access processes across your organisation

It also works as a compliance tool, to help your organisation simplify the management of important legal documents.  

To learn more about the features and benefits of our document center, visit our Mercury intranet website.

Want to learn more about Mercury intranet?

If you would like to learn more about Mercury intranet and how it can benefit your business visit the Mercury website or drop us an email info@id-live.com.

Compliance is becoming an ever more important facet of a company’s digital footprint.  

That’s why we have developed a digital workplace solution to help your organisation simplify the management of important organisational documents. 

docCentrum compliance and onboarding toolkit allows you to keep your employees compliant with training and HR related policies and provides a safe and secure place to store these documents. 

In this article, we have listed the key components of docCentrum and reasons why it’s functionality can benefit your organisation’s compliance process. 

The article will cover;

● Document management explained

● Document management for compliance

● Introduction to docCentrum

● Document management

● Document review 

● Test, Track & Review 

If you want to learn more about docCentrum document management, compliance & onboarding, continue reading below.

What is a document management system?

Document Management Systems are an electronic place to store all of your documents. 

They can provide many benefits to your organisation including; 

● Faster document retrieval through searches

● The ability to more readily and easily protect documents

● The ability to restrict access or set role level permissions

● Improved data retention

● The ability to back up documents

● Access to documents from multiple locations simultaneously

● The ability to have an audit trail of documents accessed

● The ability to cross-reference documents and query data

● Greater ability to provide data security

Document management for compliance

Compliance is becoming an ever more important component of a company’s digital footprint, so it’s important to do all you can to ensure you’re meeting regulatory compliance in your organisation. 

Compliance is particularly important if you are an ISO accredited company with an accreditation such as ISO9001, ISO27001.

Document Management Systems can be used to store a range of different document types such as Microsoft Word, Excel documents, along with other typical document formats such as Adobe PDF.

A good Document Management System provides automated processes to collaborate on document creation and maintenance and to publish documents to the wider audience, according to their identity.

A Document Management System supports multiple identities, with each user having their own identity. Access to the documents in the Document Management Systems is strictly according to the access levels given to that identity.

Inbuilt audit within the Document Management Systems trails allow organizations and their customers to have assurances around access to data. It helps everyone sleep better at night when they know that there is a log of who accessed, modified, moved, or deleted records. Audit trails help safeguard the integrity of the information and the processes around data access. 

Document management solutions: docCentrum

Intelligent Decisioning have developed a document management solution – docCentrum, to help your organisation simplify the management of your company’s important documents, and sits within Microsoft SharePoint Online which is a part of a Microsoft Office 365 environment.

The docCentrum compliance and onboarding toolkit allows you to keep your employees compliant with training and HR related policies and provides a safe and secure place to store these documents. 

docCentrum can remind your document controllers that document reviews are necessary and issues tasks to ensure that the reviews are carried out in a timely manner.

Below, we have listed the key components of docCenterum and how it can provide a solution to organisational compliance.

Document Management

docCentrum provides a starter kit for enterprise document management with an extendable secure publishing and storage of documents providing a “single source of the truth” for all important assets.  

It allows the standardisation of document creation, storage, retention and access processes across the organisation. 

Some of its key features and capabilities are as follows: 

● Store the “Single Source of the Truth” for corporate documents quality controlled through an ISO compliant Information Architecture in multilingual sites  

● Keep the process for creating, collaborating, reviewing and publishing documents consistent across all areas of the business 

● Automated publishing from the Working Documents area to create or replace new Published Documents reduces inefficiencies in Document Publishing 

● Access to documents is controlled through a permission based security model built to your organisational needs.  

● Keep compliance with Quality Standards though metadata and review processes allowing you to easily add new document types through the building of a hierarchy of SharePoint Content Types

Test, Track & Review

docCentrum offers a simple and intuitive process for users to keep track of their reading assignments, including a clear confirmation process for users to explicitly acknowledge that they have read and understood the document training or other asset being tracked. 

Compliance

Compliance (or acting according to a set of rules) is a fact of doing business. Ensuring your employees are compliant across training, policies and employee handbooks is an organisational nightmare! 

docCentrum eases this pain by creating time limited tasks to users and alerting them via email. 

It offers a simple and intuitive process for users to keep track of their reading assignments, by providing a clear confirmation process for users to explicitly acknowledge that they have read and understood the document. 

● Receipts are generated to confirm whether a user has or has not completed a reading task

● Creates time limited reading tasks to users, alerting them via email to keep employees informed

● Integrates seamlessly via SPFx web parts meaning that Tasks can be assigned in real time

Recorder

As a part of the docCentrum product, Recorder allows your organisation to track user interaction with corporate assets for audit purposes (e.g. updates to policy, procedures, employee handbooks, annual training etc.) allowing employers to track, test and trace employee tasks. 

Some of the key benefits are;  

● Consolidates all of a staff members mandatory and recommended reads into one easy-to-find place 

● Mandatory or recommended reads delivered immediately to staff members via their intranet, mobile device and document centre views

● Read receipts are stored indefinitely for every acknowledgement and are accessible through Power BI and Excel

• 

JML

The “Joiners/Leavers/Movers” (JML) process is one that should be applied in all organisations.  

The JML module in docCentrum allows the delivery of auditable tasks at the right time to the right person. 

Its key features include; 

● Send packs of documents, news, content, knowledge and video for new employees to work through when they join the company 

● Role based setup that allows for targeting of specific types of employees or areas of the business 

● Create bespoke packages or tasks to deliver to employees in various stages of their life with your company

● Ability to customise tasks to specific roles and mix and match to get the right tasks for the right person first time

● Have an auditable view of an employees progress through their tasks 

● Support multiple areas of the business as they onboard employees, suppliers, franchisees etc

● Task enable recurring actions such as annual training

Quiz

The quiz feature in docCentrum enables you to test your employees’ understanding of a recently assigned task by creating quizzes that can be attached to the end of a test.  

The quiz features enables your company to;

● Quiz users on the documents they have been sent to read where tasks are not considered complete until the Quiz is complete 

● Multiple choice questions, free text questions and many more types are supported

● Simple easy to use Quiz designer allows custom quizzes to be assigned to any task

● Quiz results can be analysed in the Administration module to review the effectiveness of the questions

Document Review

Document review is a set of tools, views and workflows that allows document owners, approvers or controllers to manage the review process to keep documents current and compliant.  

Some of the benefits of document review include; 

● Allows document owners, approvers or controllers a visual indication of the review process

● The ability to review, edit and re-publish controlled documents from a single place

● Automated email reminders for documents approaching and past a review date

● Ability to auto publish documents at review date if content has not changed

● Visual dashboards are available across the whole document lifecycle with configurable reviews initially set at 30,60 & 90 day reminders

● Power Automate flows to control the start and end of review periods

Bringing it all together

The compliance wheel below demonstrates how document management, compliance and administration all work together to provide a full suite of tools that will complement those available in the security and compliance centre.

Ready to adopt your new Document Management and Compliance Process? 

We hope you enjoyed this blog post! We would love to show you how docCentrum will benefit your organisation. We offer free demonstrations of the docCentrum capability and how it will help you get control of your documents so get in touch  with us now and speak to one our Document Management System specialists about our compliance solutions. Alternatively, give us a call +44 845 643 9726 or email  info@id-live.com.

Document Management & Compliance Enquiry Form

Use the contact form below to contact us about docCentrum.

Enjoyed reading this blog post? We have another we think you might like

This week we are putting the ID spotlight on our new SharePoint Administrator Nik!

Tell us a little bit about yourself!

I’m Nik, I’m 33 (I think…stopped keeping track after 30). I’m originally from a small town in Derbyshire called Matlock but now reside on the outskirts of Matlock in an even smaller town called Darley Dale with my wife and baby girl.

I live quite an active social life and always have, whether it be playing football, training/teaching martial arts, going to the pub or just spending the time with family. I don’t remember the last time I had two days in a row of just doing nothing.

Give us some fun facts about you!

When I started playing football as a youth, I was top goal scorer for 3 or 4 seasons running getting on average 40 goals a season. Now I’m older I couldn’t hit a barn door with a banjo.

I trained in martial arts most of my life and hold a third-degree black belt for Ju-Jitsu in the UK. I’m a recognised second-degree black belt in Japan.

I’ve been on stage with the Icelandic Eurovision song winners Lordi at Download Festival.

Give us three emojis to describe your team!

I’ve gone for the chap that looks intelligent as I thought I knew a good amount about SharePoint before I started here. Then I met the team and realised how vast the knowledge base was at Intelligent Decisioning.

The guy having a good chuckle as having only been here a week and I’ve managed to have a good laugh with the team.

And finally, the horns. After a team lunch I found that several of them, like me can be found in the sweaty crowds of some of the UK Rock and Metal festivals.

What have you enjoyed so far about being at Intelligent Decisioning?

To be honest…everything. It’s a great team to work with, the customers I’ve dealt with have all been pleasant and they got me a bacon sandwich on Friday (what’s not to love).

Have your perceptions about Intelligent Decisioning changed from what you knew about Id before?

Not really. The only things I knew about ID before I started where what I saw on their Website and what I learnt from the Interview.

The website described a good team and a good product…Tick

The interview described an easy group to get along with and good prospects for the future…Tick

Do you have any words of advice for aspiring people applying for Intelligent Decisioning?

Get involved. Whether you’re at the top of your fields or looking to get started, it’s very accepting here and with such a wealth of knowledge you won’t go far wrong.

 

Get to know Nick! Our new Delivery Lead

Tell us a little bit about yourself!

I am a self-confessed computer geek with a keen interest in computer gaming, coining the phrase, “geek it until it megahertz”.

I have an amazing wife (Lindsey) who works as a senior validator within the NHS, and 2 beautiful children, Lincoln who is 6 and Sienna who’s 2. I’m not a massive sport lover but I do have a strong passion for Formula 1 and really hope Lewis clinches the championship this year for Mercedes.

Give us some fun facts about you!

I worked out in Greece for several months when I was younger in bars, living the teenage dream.

I previously worked as a chef and still really enjoy cooking for my family.

Give us three emojis to describe your team!

Do you have any words of advice for aspiring people applying for Intelligent Decisioning?

Be yourself and convey your passion

We are proud to announce that we have just become ISO27001 certified.

ISO27001 is the de facto international standard for Information Security Management and it demonstrates a clear commitment to Information Security Management to third parties and stakeholders.

Also a big Thank You to Sam Wainwright for all of your hard work that contributed towards us becoming certified! We appreciate all of your help!