In many organisations, the human resources (HR) team plays a crucial role in shaping company culture, supporting employees, and driving business operations. As the employee experience becomes increasingly fundamental to modern intranets, HR professionals are actively involved in implementing and utilising intranet software tools. Let’s explore how an intranet solution can benefit your organisation and the best practices to follow.
What is an Intranet?
An intranet leverages a company’s internal communication platform to facilitate communication with employees. It serves as a digital workspace where HR professionals can share values, goals, knowledge, guidelines, training materials, and important announcements. Not only does it help onboard new employees, but it also keeps existing ones informed and engaged.
Top intranet features that can help HR professionals:
1. Self-Service Tools:
Employees work more efficiently when they have autonomy. An intuitive intranet platform allows team members to manage their own administrative tasks, such as submitting expense claims, booking time off, and accessing information. This self-service feature saves HR managers valuable time.
2. Compliance Management:
Ensuring compliance with company policies is critical. Dedicated policy management software streamlines policy dissemination and promotes compliance. Features like “mandatory read” widgets on the intranet homepage help boost adherence to policies, especially in the context of remote work.
3. Access to HR Policies and Procedures:
An intranet provides a single source of truth for all HR-related content. Employees can easily find information related to staff handbooks, maternity or paternity leave, bonus schemes, and other essential policies. A well-organised content structure and robust search functionality enhance accessibility.
4. Personalisation:
Modern intranets, especially those based on SharePoint, allow personalisation based on employees’ profiles. Tailoring content to their roles, locations, and departments ensures that employees see relevant information. Personalisation is particularly valuable in global companies with varying HR procedures.
5. Employee Experience Enhancement:
An intranet contributes to a positive employee experience. By providing easy access to essential resources, it fosters engagement, talent retention, and attraction. Features related to learning, well-being, diversity and inclusion, and flexible working all contribute to a great workplace.
An intranet is more than just a communication tool; it’s a strategic asset for HR professionals. By implementing best practices and leveraging the right features, organisations can enhance employee experience, streamline processes, and drive business success. To learn more about how we can help your organisation, contact us at +44 845 643 9726 or click here to book a free demo.
