The problem
Worksop Priory’s existing email system was becoming increasingly unsustainable due to:
- Security Vulnerabilities: The IMAP system lacked essential security features, putting sensitive data at risk.
- High Costs: Maintaining the legacy system incurred significant expenses.
- Limited Collaboration: The absence of integrated tools hindered efficient teamwork and document management.
- Reliability Concerns: The outdated infrastructure resulted in frequent email downtimes and inefficiencies.
Our approach
Intelligent Decisioning devised a structured migration plan to ensure a seamless transition to Office 365 while addressing all key concerns. The approach included:
- Assessment & Planning: Conducting a thorough evaluation of the existing email system and devising a tailored migration strategy.
- Pre-Migration Preparation: Backing up crucial data, configuring Office 365 settings, and communicating the transition plan to users.
- Migration Execution: Using MigrationWiz to securely transfer email data to Office 365 with minimal disruption.
- Post-Migration Support: Providing training and assistance to ensure a smooth adaptation to the new system.
The migration to Office 365 has been a game-changer for us. Thanks to Intelligent Decisioning and MigrationWiz, we’ve seamlessly transitioned to a secure, cost-effective, and modern email system. The addition of Microsoft Teams and SharePoint has significantly improved our collaboration and productivity. We couldn’t be happier with the results.
Keith Wake, Treasurer of Worksop Priory
Our solution
To meet Worksop Priory’s needs, Intelligent Decisioning implemented the following solutions:
- Security Enhancement: Transitioned from an insecure IMAP system to Office 365, providing built-in security features such as multi-factor authentication and advanced threat protection.
- Cost Reduction: Leveraged Office 365 Not for Profit licenses, eliminating email service costs.
- Modern Communication Tools: Implemented Microsoft Outlook for improved email functionality and accessibility.
- Enhanced Collaboration: Introduced Microsoft Teams and SharePoint to streamline communication and document management.
The outcome
The successful migration to Office 365 delivered several benefits for Worksop Priory:
- Zero Cost for Email Services: The use of Not for Profit licenses led to significant cost savings.
- Improved Security: Enhanced protection for sensitive communications and data.
- Reliable & Modern Email System: A robust, cloud-based email solution with improved accessibility and performance.
- Efficient Collaboration: The adoption of Microsoft Teams and SharePoint transformed file storage and teamwork efficiency.
By strategically planning and executing the migration, Intelligent Decisioning helped Worksop Priory achieve a secure, cost-effective, and modern communication and collaboration environment. This case study demonstrates the value of well-executed IT transformations in improving efficiency and security.
